Chief Of Staff, Executive Director Full Time

Workplace Flexibility: Field

For more than 100 years, Olympus has focused on making people’s lives healthier, safer and more fulfilling.

Every day, we live by our philosophy, True to Life, by advancing medical technologies and elevating the standard of patient care so people everywhere can fulfill their desires, dreams, and lives.

Our five Core Values empower us to achieve Our Purpose:

Patient Focus, Integrity, Innovation, Impact and Empathy.

Learn more about Life at Olympus.

**Please note: All correspondence will be sent from our Olympus domain (@Olympus.com). If you receive correspondence from an entity other than @Olympus.com, it is likely not legitimate.

Job Description

The Chief Of Staff, Executive Director Global QARA Strategic Projects position is two-fold. The first is to support the Chief Quality Officer (CQO) and the Quality Leadership Team (QLT) create the 5-, and 10-year vision and plans for the Quality and Regulatory functions. The second is to help investigate, analyze, and create holistic global plans to resolve current critical Regulatory and/or Quality compliance issues. After plans are created for each, this position will also be used as an operational role to help implement these plans.

Job Duties

• Partner with leadership to develop key messaging aligned to the strategic direction for the organization.
• Develop presentations for internal and external communications in conjunction with the Quality Leadership team. Communicate effectively and enhance overall global reporting on QA/RA to Executive Leadership.
• Work with the QLT, help create the three-, five- and ten-year vision for the Quality and Regulatory functions on a global basis and create plans to ensure the visions are implemented.
• Partner with leadership to identify future state capabilities to meet the organizational goals and plan to implement.
• Be a trusted member of the CQO, representing in various forums while working with the QLT to help investigate, analyze, and determine if critical Regulatory or Quality compliance projects are on a holistic path to permanently resolve the issues.
• Work with the QLT to develop strategic plans and ensure their successful implementation.
• Act as a key strategist and advisor to the CQO; identify priorities, brainstorm, and identify solutions to challenges and ensure implementation.
• Proactively identify risks and issues that could impact the successful execution of business objectives; Elevate risks and issues about which the CQO should be aware and frame/position ideas to resolve issues in order to mitigate business risks
• Act as representative for the CQO in appropriate meetings to gather information, provide input and facilitate efficient decision making.
• Provide support for project updates and communications e.g. emails, reports, memos. Develop presentations for internal and external communications in conjunction with the Quality Leadership team.
• Communicate effectively and enhance overall global reporting on QARA to Executive Leadership.
• Support the CQO in coordinating organizational procedures for optimized efficiency. Help define new operational strategies and optimized operating model.
• Oversee plans to execute the long-term goals, align with key functional stakeholders outside of QA/RA to drive towards to a common goal.
• Work with the QLT to help investigate, analyze, and determine if critical Regulatory or Quality compliance projects are on a holistic path to address root causes and prevent future occurrences.
• Support the CQO in coordinating programs that drive optimization and efficiencies. Define, review, and refine new operational strategies and optimized operating model.
• Ensure the operational aspects for CQO are executed: annual planning, budgets, resources, goal planning/tracking and status updates.
• Proactively identify risks and issues that could impact the successful execution of business objectives; Elevate risks and issues for transparency and potential mitigation plans or options.
• Effectively manage a team of direct reports at the Sr. Manager or Manager levels. Drive performance, employee engagement and cultivate a high performing group that is driven by innovation and takes initiative.

Job Qualifications

Required:

• Bachelor’s degree required; Master’s preferred.
• Minimum of 8 years of experience directly managing a team at the Director or Executive Director level.
• Experience in the development of executive-level presentations, including Board of Directors materials.
• Certification and proven track record in Project and Program Management skills.
• Experience in developing communication plans that translate leadership messages effectively to all aspects of the organization.
• Experience in organizational change management, including interpersonal skills, intuition, agility, and integrity.
• Strength in people management, including coaching and development of individuals to support their current role and career goals.
• Business acumen and executive leadership to represent the CQO in various internal/external forums.
• Experience working in or with global organizations across multiple (Americas, EMEA, Japan & Asia Pac) sites and functions.
• Some domestic and international travel is required.

Preferred:

• Experience working in the healthcare or medical device industry.
• Experience working in either the Quality or Regulatory functions.
• Strong project management skills.
• Strong strategic, critical, and analytical thinking skills.
• Excellent time management skills.
• Excellent written and verbal communication skills.
• Ability to network throughout the company.
• Proactive and highly collaborative.
• Ability to plan and execute global strategies while also understanding the impact on a local basis.

Why join Olympus?

We offer a holistic employee experience supporting personal and professional well-being through meaningful work, equitable offerings, and a connected culture.

Equitable Offerings you can count on:

• Competitive salaries, annual bonus and 401(k)* with company match
• Comprehensive medical, dental, vision coverage effective on start date
• 24/7 Employee Assistance Program
• Free live and on-demand Wellbeing Programs
• Generous Paid Vacation and Sick Time
• Paid Parental Leave and Adoption Assistance*
• 12 Paid Holidays
• On-Site Child Daycare, Café, Fitness Center**

Connected Culture you can embrace:

• Work-life integrated culture that supports an employee centric mindset
• Offers onsite, hybrid and field work environments
• Paid volunteering and charitable donation/match programs
• Diversity Equity & Inclusion Initiatives including Employee Resource Groups
• Dedicated Training Resources and Learning & Development Programs
• Paid Educational Assistance

• US Only

**Center Valley, PA and Westborough, MA

Are you ready to be a part of our team?

Learn more about our benefit and incentives.

The anticipated base pay range for this full-time position working at this location is $165,496.00 – $248,243.00 / year, plus potential for annual bonus (subject to plan eligibility and other requirements). Olympus considers a variety of factors when determining actual compensation for this position including: level of experience, working location, and relevant education and certifications.

At Olympus, we are committed to Our Purpose of making people’s lives healthier, safer and more fulfilling. As a global medical technology company, we partner with healthcare professionals to provide best-in-class solutions and services for early detection, diagnosis and minimally invasive treatment, aiming to improve patient outcomes by elevating the standard of care in targeted disease states.

For more than 100 years, Olympus has pursued a goal of contributing to society by producing products designed with the purpose of delivering optimal outcomes for its customers around the world.

Headquartered in Tokyo, Japan, Olympus employs more than 31,000 employees worldwide in nearly 40 countries and regions. Olympus Corporation of the Americas, a wholly owned subsidiary of Olympus Corporation, is headquartered in Center Valley, Pennsylvania, USA, and employs more than 5,200 employees throughout locations in North and South America. For more information, visit www.olympusamerica.com.

Olympus is dedicated to building a diverse, inclusive and authentic workplace

We recognize diversity in people, views and lifestyle choices and emphasize the importance of inclusion and mutual respect. We strive to continue to foster empathy and unity in the workplace so that our employees can fully contribute and thrive.

Let’s realize your potential, together.

It is the policy of Olympus to extend equal employment and advancement opportunity to all applicants and employees without regard to race, color, national origin (including language use restrictions), citizenship status, religious creed (including dress and grooming practices), age, sex (including pregnancy, childbirth, breastfeeding, medical conditions related to pregnancy, childbirth and/or breastfeeding), gender, gender identity and expression, sexual orientation, marital status, disability (physical or mental) and/or a medical condition, genetic information, ancestry, veteran status or service in the uniformed services, and any other characteristic protected by applicable federal, state or local law.

Applicants with Disabilities:

As a Federal Contractor, Olympus is committed to ensuring our hiring process is accessible to everyone. If you need an accommodation in order to complete the application or hiring process, please contact Olympus via email at OCAAccommodations@olympus.com. If your disability impairs your ability to email, you may call our HR Compliance Manager at 1-888-Olympus (1-888-659-6787).

Posting Notes: || United States (US) || Pennsylvania (US-PA) || Center Valley || Quality & Regulatory Affairs (QA/RA)

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