Chief of Staff Part Time

General Description

The Chief of Staff, Business Development, serves as a key operational partner to the Director of Business Development, ensuring coordination, accountability, and execution across the BD organization. Responsibilities include managing communications, overseeing task tracking and follow-up, and executing high-priority initiatives that support BD effectiveness. The position requires strong organizational judgment, discretion, and the ability to operate independently while supporting internal workflows, decision-making, and communication processes.

How You Will Fulfill Your Mission

• Manage and triage the BD Director’s inbox—flagging priorities, assigning follow-ups, and coordinating next steps.
• Track action items across the BD organization, ensuring nothing falls through the cracks.
• Respond to internal communications on behalf of the Director when appropriate, and facilitate decision-making and task progression.
• Monitor deliverables, chase down status updates, and report progress to drive accountability.
• Jump in to execute critical tasks, including document creation, research, scheduling, or logistics.
• Maintain detailed records of meetings, decisions, action items, and follow-ups.
• Proactively flag bottlenecks and help the Director prioritize high-impact work.
• Act as a strategic thought partner on internal workflow optimization and team alignment.
• Handle sensitive communication with discretion and professionalism.
• Drive individual and organizational success by supporting corporate objectives through tracking key performance metrics, monitoring profit and loss (P&L) outcomes, and contributing to business development initiatives.

The duties and responsibilities described in this position description in no way state or imply that these are the only duties performed. This position may require that additional duties and responsibilities be performed.

Why We value You

• You are able to work independently and show a high level of initiative and attention to detail.
• You have a consistent character and do not yield to pressure to compromise or cut corners.
• You have a strong ability to communicate effectively with superiors, colleagues, and customers by clearly expressing your intent and understanding the focus and purpose of the conversation while allowing each person to get their point across.
• You are open to new ideas and innovations and can create modifications or changes in yourself to adapt or suit a new environment/situation.
• You have faith in your own ideas and ability to be successful.
• You hold yourself to the highest standard and work to inspire your team to produce quality work.

Specific Knowledge/Certification Requirements

• Minimum 5 years of experience in operations, executive support, or program/project coordination—preferably within a BD or consulting environment.
• Highly organized with exceptional attention to detail and follow-through.
• Strong written communication and stakeholder engagement skills.
• Comfortable working with minimal direction in a fast-paced, evolving environment.
• Strong discretion and judgment when handling confidential or sensitive material.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Working Conditions

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions

• Physical Demands: While performing the duties of this job, the employee is regularly required to sit or stand for extended periods, use hands and fingers to operate a computer keyboard and other standard office equipment, and communicate effectively by talking and hearing. The role may involve occasional walking, reaching, or bending. Visual abilities required include close vision for computer work and the ability to adjust focus. The employee may occasionally need to lift or move items up to 25 pounds.
• Work Environment: Work will mainly be performed in an office setting and occasionally with irregular hours.
• Travel: Minimal travel may be required.

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